Vacant job

We are looking for a responsible administrator to manage customer orders, transport, customer service, purchases, and invoicing. The role is suitable for someone who is structured, service-oriented, and familiar with administrative processes in a fast-paced business environment.

• Receive and register customer orders in the business system, ensuring the accuracy of items, prices, and delivery terms.

• Plan and book transport, follow up on deliveries, and communicate with carriers to ensure timely delivery.

• Handle incoming customer inquiries via phone and email, provide quick and professional customer service, and follow up on cases until resolution.

• Administer orders to suppliers, monitor delivery times, and ensure material flow for production or storage.

• Participate in the purchasing process by obtaining quotes, comparing prices and delivery terms, and suggesting cost-effective alternatives.

• Process supplier invoices and customer invoices, verify documentation, and complete and create documentation for further processing in the financial system.

• Collaborate with internal teams (production, warehouse, finance, and sales) to secure customer commitments and ensure effective information flow.

• Participate in improvement work and suggest efficiencies in administrative routines and system support.

• Experience in administrative work with customer orders, transport, or purchasing in a logistics-oriented environment.

• Good communication skills and experience in customer contact via phone and email.

• Basic understanding of invoice management and administrative financial processes.

• Familiarity with business or ERP systems and good knowledge of the Office suite.

• Detail-oriented, service-minded, and solution-oriented with a good ability to prioritize in a fast-paced environment.

• Good knowledge of Swedish and English, both spoken and written.

You are structured, responsible, and have a proactive attitude. You enjoy both independent work and being part of a team. You communicate clearly, manage multiple parallel tasks, and maintain high quality in your documentation.

The position is full-time with regular office hours. We are conducting ongoing selection and interviews — please send your application as soon as possible.

With our client, you will find a stimulating work environment with clear routines, close collaboration across functions, and opportunities to contribute to improvements in processes and systems. Welcome with your application.